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Taking Photographs at School Events

We focus on internet safety throughout the year and reinforce this every time we learn new ICT skills. This week we have focussed particularly on internet safety and each child has taken part in appropriate activities, including an assembly led by the Community Police. This is what the children in each year group should be able to do by the end of the year:

Thank you for completing the consent form and selecting your preferences. We will endeavor to comply with your prefernces and, in particular, we will not allow your child’s image to be used in the media or on our website if you have not expressed that you do not want this to happen.

What happens at school events?

Throughout the year, there are a number of special occasions when we invite you into school to share special moments with the children. This may be a nativity play, a performance, sports day or any other open event. On these occasions, we are not able to prevent parents or carers from taking photographs. Obviously you will want to take photographs for the family albumn and we would encourage this. At open events, we will not prevent anyone from taking photographs as we do not have the power to do this. Occasionally we might ask that parents do not take photographs during a performance as the flashes can put the children off and at the end we would provide an opportunity to do this.

Being responsible with the images

We have to trust that parents will not use images which feature other children for any purposes other than for the family albumn without the consent of their parents.

Photographs, videos & other images

There are a number of things that schools need to consider when using images of people, especially children, including:

The Data Protection Act 1998:

  • We must get the consent of all parents of children appearing in the photograph, video, DVD or web cam image before it is created
  • Applies where images are clearly identifiable
  • We must be clear why and what we will be using the image for and who will see it
  • If we use images from another agency, we need to check that the agency has obtained informed consent

Safeguarding Issues:

  • We don’t use full names or personal contact details of the subject of any image we use
  • Children and families fleeing domestic abuse may be recognised via photos/images and whereabouts revealed to an abusive partner
  • No images of a looked after child should be created or used without prior consent from Children’s Specialist Services, Social Care
  • We don’t use images of children in swimming costumes or other revealing dress – this reduces the risk of inappropriate use
  • We always destroy images once consent has expired

Consider:

  • Are web cams sited where they may compromise the privacy of individuals?
  • How public are your display boards?
  • What is the purpose and audience of videos and DVDs we have created?
  • Are all of our images and media securely stored?
  • Images on websites, and other publicity can become public and outside your control
  • Any implications of using images for lessons or offsite
  • The press are exempt from the Data Protection Act, if you invite them to your premises or event, we need to obtain consent from parents of children involved

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What else should schools think about?

  • Include images from different ethnic groups
  • Use positive images of disabled children
  • Check out any copyright implications

Useful links/resources:

Related documents on this site:

  • E-Safety and Cyberbullying (Pupils), Sept 09
  • Mobile Phone use by pupils, Sept 09

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If you have any questions about this, please email This email address is being protected from spambots. You need JavaScript enabled to view it.